---
title: "Board Meeting Procedures"
url: "https://legal.ge/en/service/corporate-and-commercial-law-en/board-meeting-procedures-en"
field: "Corporate & Commercial Law"
description: "Ensure legal compliance of your board meetings. Quorum management, minutes, and voting procedures by Legal.ge experts."
reviewed: "2026-02-11"
updated: "2026-10-15"
publisher: "legal.ge"
---

# Board Meeting Procedures

> Source: legal.ge, https://legal.ge/en/service/corporate-and-commercial-law-en/board-meeting-procedures-en

Properly conducting Board of Directors and Supervisory Board meetings is not just a formality; it is a guarantee of the legitimacy of decisions. Procedural violations, such as lack of quorum, violation of notice periods, or incorrect minute-keeping, threaten the legal validity of decisions made. This is particularly critical during disputes when an interested party can challenge and void strategic decisions solely due to procedural flaws. In Georgia, the "Law on Entrepreneurs" and the company's charter establish strict regulations on meeting procedures. Corporate secretaries and lawyers represented on the Legal.ge platform ensure that your board meetings are conducted in full compliance with the law, are effective, and properly documented.

## What Does Board Meeting Procedures Service Cover?

This service covers the full cycle of a board meeting — from planning to decision execution. Specialists on Legal.ge offer:

-   **Meeting Preparation:** Drafting the agenda, sending invitations within the timeframes established by law/charter, and providing necessary materials to board members for informed decision-making.
-   **Quorum and Conflict of Interest Management:** Checking quorum before the meeting starts and identifying members who are ineligible to vote on specific issues due to conflicts of interest.
-   **Minute Keeping:** Detailed and legally accurate reflection of the meeting proceedings, dissenting opinions, and voting results in the minutes.
-   **Organizing Remote Meetings:** Procedural support for conducting meetings via electronic communication means, as provided by modern legislation.
-   **Registration of Decisions:** If necessary, submitting and registering adopted decisions with the Public Registry.

The full text is available on legal.ge after signing in: https://legal.ge/en/service/corporate-and-commercial-law-en/board-meeting-procedures-en

### How often is a board meeting held?

At least once a year; convening it is the chairperson's duty. Extraordinary meetings are convened on a reasoned demand of a member or the governing organ.

### What is the deadline for convening?

The chairperson must ensure the meeting within 10 days of a demand; otherwise a member or the governing organ may convene the meeting itself.

### What is the quorum?

At least half of the members. If absent, a new meeting is convened within 10 days and is decisive regardless of the number of participants, unless the charter provides otherwise.

### When are minutes drawn up?

General meeting minutes are drawn up within 15 days of the meeting's completion and signed by the chairperson; board decisions are recorded in the meeting minutes, which serve as the primary evidence.