Where the Student's Record Lives — the Central System
At the higher education level the home of a student's academic records is the higher education management information system. Article 86-2 of the Law on Higher Education provides that this system reflects information on higher education institutions, the relevant educational programmes, the implementing personnel, and the personal data of persons entitled to or enrolled in a programme — including, in cases provided by legislation, data on their state of health.
The collection, storage, processing, analysis and administration of the data, in compliance with the requirements of the Law on Personal Data Protection, is ensured by a public law entity within the ministry's system — the regime of records thus operates within a strictly determined legal frame.
The Presumption of Correctness — the System's Data Prevails
Article 86-3 establishes the decisive rule: where a difference exists between the information reflected in the institution's legal acts and the corresponding information reflected in the system, the system's data are taken into account. In a conflict the central register thus prevails over the internal document — for the student's position this means that precisely the system's data decide the subject of the dispute.
By the same article the institution is obliged to enter the information into the system within the period established by legislation; failure to enter it in time may become a ground for suspending or refusing an action carried out on the basis of the system's data — the institution's own defect works against it.
The Duty of Entry and Its Consequences
The completeness of a student's records thus depends on two duties: the institution enters the information timely and fully, and the system's operator processes it lawfully. Where a record is incomplete, the student may demand entry from the institution — and on refusal this becomes an independent disputable circumstance.
In cases provided by legislation, forms of confirmation of information entered into the system may also be established — a detail that disciplines the practice of confirmation.