University Compliance and Internal Quality Assurance
Obtaining university authorization is just the beginning. A higher education institution (HEI) must continuously meet state-mandated standards; otherwise, it faces the risk of authorization suspension or revocation. University Compliance involves ongoing monitoring of internal regulations, educational programs, staff, and management processes to ensure alignment with legislation. This includes annual self-evaluation, adhering to program accreditation deadlines, protecting student rights, and ensuring data security. Compliance with GDPR (Personal Data Protection) and labor safety norms within the university environment is particularly crucial.
This service is designed for university rectors, quality assurance departments, and administrative managers. Specialists on Legal.ge offer external audits and continuous legal support to ensure your institution is always ready for state monitoring.
What Does the University Compliance Service Cover?
Our approach is preventive—solving problems before they arise. The service includes:
- Audit of Internal Legal Acts: Periodic updating of charters, bylaws, and internal regulations in accordance with legislative changes.
- Program Accreditation Support: Determining program compliance with the "National Qualifications Framework" and legal accompaniment of the accreditation process.
- Protection of Student Rights: Streamlining contracts, mobility rules, and dispute resolution mechanisms.
- Personal Data Protection: Ensuring compliance of university electronic databases and student personal file management with the Law on Personal Data Protection.
- Annual Reporting: Legal verification of reports to be submitted to the National Center for Educational Quality Enhancement (NCEQE).
Common Real-World Scenarios and Needs
Universities often face the following risks:
- Monitoring Visit: The Center conducted an unannounced monitoring visit and found that the university had more students than authorized.
- Accreditation Suspension: A program's accreditation was suspended because academic staff changed, and the university failed to notify the Center or update syllabi in time.
- Data Breach: Student grades or personal information were leaked, leading to disputes and fines by the Personal Data Protection Inspector.
- Labor Disputes: Contracts signed with professors did not comply with new Labor Code regulations.
Georgian Legal Framework
Ensuring compliance rests on the Law on Higher Education, the Law on Educational Quality Enhancement, and the Authorization and Accreditation Charters. The Law on Personal Data Protection and the Labor Code are also critical. A university is obligated to observe not only educational but also general administrative legislation.
Service Process
The process includes:
- Diagnostics: Detailed study of the current situation and identification of "red lines."
- Recommendations: Developing a specific action plan to eliminate deficiencies.
- Updating Documentation: Amending internal regulations.
- Staff Training: Informing the administration about new regulations.
Why Choose a Specialist on Legal.ge?
University management is a dynamic process. Legislation changes frequently, and keeping up with it using internal resources alone is difficult. Legal.ge gives you access to experts who ensure your university's legal security and stable operation.
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