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Trade Secret Policy Development

What should a Trade Secret Policy include?

It should cover data classification levels, access control procedures, rules for physical and digital security, BYOD guidelines, and exit procedures for departing employees.

Does a small business need a formal policy?

Yes, even small businesses have valuable data (e.g., client lists). A simple policy establishes a culture of security and provides necessary legal evidence if you ever need to sue for theft.

What is the "Need to Know" principle?

It means granting employees access only to the information necessary for their specific job functions. Limiting access reduces the risk of internal leaks and accidental disclosure.

How often should the policy be updated?

Policies should be reviewed annually or whenever there are significant changes in business processes, technology infrastructure, or relevant legislation to ensure they remain effective.

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Developing a Trade Secret Policy is a fundamental part of corporate governance. Signing contracts alone is not enough; a company needs an internal normative act (policy) that details how information should be created, processed, stored, and destroyed in daily operations. This service involves creating a comprehensive document that becomes part of the company culture and a guide for every employee. The existence of a policy is one of the primary pieces of evidence in court of "reasonable measures." If a dispute arises, a judge will require proof that the company had written rules and employees were aware of them. A properly developed policy prevents misunderstandings and inadvertent errors.

What Does Policy Development Service Cover?

Experts create documentation tailored to your business processes:

  • Gap Analysis: Studying existing processes and identifying vulnerabilities.
  • Information Classification Rules: Defining what is "Secret," "Strictly Confidential," and "Internal Use Only."
  • Access Management: Protocols for accessing physical and digital resources.
  • BYOD (Bring Your Own Device) Policy: Rules regarding the use of employees' personal devices (laptops, phones) for work purposes.
  • Incident Response Plan: What an employee should do if they discover a leak.
  • Implementation and Training: Rolling out the policy and briefing staff.

Real-World Scenarios Where You Need This Service

Policy development is essential during organizational growth stages:

  • ISO Certification: The company is seeking ISO 27001 (Information Security) standards and needs compliant documentation.
  • Scaling: A startup has turned into a large company, departments have multiplied, and verbal agreements no longer work.
  • Transition to Remote: The company moves to a hybrid work model, requiring regulation of remote access.
  • Audit: External auditors requested risk management documentation.

Georgian Legal Framework and Regulations

The legal basis for the policy is the Civil Code of Georgia (trade secrets) and the Law on Personal Data Protection. Since trade secrets often contain personal data (e.g., client databases), the policy must comply with both laws. Additionally, the Labor Code requires that internal regulations and similar policies be introduced to employees against their signature.

Service Process Step-by-Step

The process includes:

  1. Management Interview: Understanding business specifics.
  2. Drafting: Creating the policy text.
  3. IT Review: Checking technical feasibility.
  4. Approval: Adopting the document via Director's order.
  5. Dissemination: Informing employees.

Why Choose Legal.ge?

The Legal.ge team combines lawyers and corporate governance specialists. We create not "dead" documents that gather dust on a shelf, but working tools that truly protect your business and are easily understood by employees.

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