The Service: The Procedural Route to a Document
Article 11 of the Georgian Law on the Registration of Civil Acts establishes the rules for submitting and considering an application, as well as the procedure and conditions for the registration of civil acts. This page deals precisely with that procedural side: how the route begins, what requirements apply to documents issued by a competent authority of another state, and by which legally defined route acts issued by unlawful bodies existing in the occupied territories may be submitted. Our approach is strictly procedural: the exact performance of the steps established by law, so that a person receives the document they need.
Working on this topic with us is part of documentary assistance: we examine the existing documents, establish which route extends to your case, prepare the application and the package of documents, and follow the matter with the registration body. No step on this route contains political assessment — everything we state on this page comes from the normative text of the law.
Submitting and Considering an Application (Article 11)
The foundation is specific: the rules for submitting and considering an application concerning the issuance of an administrative-legal act or the performance of an action envisaged by this law, as well as the procedure and conditions for the registration of civil acts, are determined by this law and by an order of the Minister of Justice of Georgia. This two-level system means that the form of the application, the attached documents and the consideration periods are set by one common rule — and our task is to bring your package into exact conformity with that rule on the first attempt.
Practical experience shows that at this stage most time goes into understanding the rule itself: what the application must contain, to which body it is submitted, and in what form each document. We verify the details fixed by the ministerial order in advance and hand them to you as a ready checklist — that way the procedure is transparent from the very beginning.
Documents of Another State: Legalisation or Apostille (Article 11)
The general rule is written into the law directly: documents issued by a competent authority of another state that must be submitted to the civil acts registration body require legalisation or certification by an apostille, unless something else is provided for by Georgian legislation. And further: the procedure for submitting documents issued in another state to the civil acts registration body is determined by an order of the Minister of Justice. In other words, the route of a foreign document covers two fronts — international certification and the internal submission procedure — and we plan both together.
Acts Issued in the Occupied Territories: The Legally Defined Route (Article 11, Paragraph 4)
The legislator has framed the solution to this question clearly, and we use exactly that formulation: the civil acts registration body may be submitted acts issued by unlawful bodies (officials) existing in the occupied territories, for the purposes envisaged by the Georgian Law on Occupied Territories. This norm establishes a special route of submission — and its purposes are defined in that law. Our role on this route is documentary support precisely within those purposes: a person needs a document, and the law establishes the procedure for meeting that need.
We state it emphatically: this page and this service are strictly procedural. We make no political assessments and conduct no debate — we work with the text of the law: if your document is to be submitted through this route, we verify the package and the sequence in exact conformity with the norm. As for the specific requirements in your case, we establish them at the consultation and explain every step in advance.
Electronic Communication and Entry into Force (Article 11)
The law also establishes a modern communication format: the agency or the civil acts registration body is authorised to communicate with the interested party by publication on the official website of the Electronic Documents Agency, and is authorised to use other means of communication as well. This means that the progress of an application often requires no physical visits — and we rely on that channel whenever it speeds up your matter.
The outcome side is regulated by the law as well: an individual administrative-legal act issued in electronic form that meets the requirements of the Law on Electronic Documents and Trusted Electronic Services enters into force for the party upon notification or on the day of publication; publication on the agency’s official website also counts as publication, and the counting of any term begins upon publication. A record of a civil act, in turn, enters into force upon registration, except for cases provided for by the legislation — that is the point where the procedure turns into a result.
Frequently Asked Questions
Can an act issued in the occupied territories be submitted?
Yes — under paragraph 4 of the article, the civil acts registration body may be submitted such acts for the purposes envisaged by the Law on Occupied Territories. It is a special, legally defined route of submission.
Does a foreign document need legalisation?
Under the general rule — yes: documents of a competent authority of another state require legalisation or certification by an apostille, unless the legislation provides otherwise. The submission procedure is determined by an order of the Minister of Justice — we verify your case at the consultation.
How is communication with the registration body conducted?
The law permits communication by publication on the official website of the Electronic Documents Agency, and the agency may use other means as well. We rely on the channel that speeds up your matter.
When does a civil act record enter into force?
Upon registration, except for cases provided for by the legislation. An electronic individual administrative-legal act, in turn, enters into force upon notification or on the day of publication.
How We Help on Legal.ge
Contact us on Legal.ge: we will review your situation in a strictly procedural frame — establish which documents you have, which route extends to them and what formalities the package requires; prepare the application and the accompanying documentation, and follow the matter through the electronic communication channels as well. Receiving a document is a matter of exactly performing the steps established by law — and we will take those steps together.