The notarial establishment of facts — proof of being alive, presence at a definite place, identity with a person depicted in a photograph, and the time of submission of a document — is the group of actions most often demanded by foreign authorities, pension bodies, banks and agencies handling inheritance matters. The notary certifies these facts within the limits of the notarial competence, and our task is to select the right fact for your purpose, prepare the documentation and obtain the certificate in the form the requiring party will accept.
Which facts the notary may establish
Under the list of notarial acts, the notary certifies: the fact that a citizen is alive — a document frequently connected with pension transfers and social payments; the fact of a citizen’s presence at a definite place — for rights tied to an address; the identity of a citizen with the person depicted in a photograph — where the identification question is resolved through a photographic document; and the time of submission of a document — in procedures sensitive to deadlines.
Each of these actions is a separate notarial certification: it is not a conclusion about the case but a factual fixation to which the notarial form gives public reliability. That is precisely why it matters to know in advance which fact must be certified and which wording the requiring party will accept.
Which notary, and for whom the service is available
A notarial act may, at a person’s request, be performed by any notary — that is the general rule, so location is no restriction. At the same time, citizens of other states and stateless persons may request the performance of a notarial act personally or through a representative in the same manner as citizens of Georgia — a rule that extends to the establishment of facts as well.
For a foreign citizen this is particularly important: foreign authorities often impose additional requirements on Georgian notarial certificates, and we check in advance that the document you receive will be compatible with the rules of the destination country — taking account of any additional certifications where needed.
How we manage the establishment of facts
Our service is built in three stages: first we determine the requiring party’s exact demand — which fact, in which wording and by which deadline; then we prepare the set of identity and supporting documents; and finally we accompany you to the notary so that the certification is recorded correctly. The detailed procedure for performing notarial acts is governed by other provisions of the notarial regulations — our role is to make that procedure work in your favour.
In inheritance and pension matters, certificates of established facts are often part of a larger package: they are joined by certified copies, translations and, where required for submission abroad, additional formalities. We manage that entire chain so that every certificate is accepted on first submission.
Consultation and document drafting
In connection with notarial acts the notary provides persons with legal consultation and, at their request, drafts document projects — a resource that works in fact-establishment matters as well: before a certificate is issued, it is possible to consider in advance which certification and which accompanying paper will suffice for the requiring party. Moreover, the notary is authorised to provide an interested person with legal consultation that is not connected with the performance of a notarial act — in other words, the case may begin with consultation alone.
In practice this means that establishing facts is never an isolated step: it is preceded by the question of which document is needed and for which country’s authority, and followed by the question of how the certificate will be presented in the subsequent procedure. We arrange this entire environment together so that your document passes on the first attempt.
Frequently asked questions about the establishment of facts
Below are the most frequent questions on this topic, answered briefly.
What does the notary certify regarding proof of life?
The notary certifies the fact that a citizen is alive — a certification provided for by the list of notarial acts, frequently required for pension and social payments.
May a foreigner request the notarial establishment of facts?
Yes — citizens of other states and stateless persons may request a notarial act personally or through a representative in the same manner as Georgian citizens.
When is identity with a person in a photograph needed?
Where the requiring party resolves identification through a photographic document — the notary certifies the citizen’s identity with the person depicted in the photograph.
What does certification of the time of submission give?
It fixes the moment the document was presented to the notary — important for protecting rights connected with deadlines, in accordance with the list of notarial acts.
How We Help on Legal.ge
On Legal.ge we plan the full process of establishing facts — proof of life, presence at a place, identity or submission time — prepare the documents, fix the acceptable wording and accompany you to the notary. Contact us — and the certificate you need will be accepted on the first attempt.