Introduction: What is a Code of Conduct?
A Code of Conduct is a fundamental corporate document that defines an organization's values, principles, and standards of behavior. It is not merely a set of rules; it is a mirror of company culture, explaining to employees what is acceptable and what is unacceptable in the work environment. In Georgia, where corporate culture is rapidly evolving, a Code of Ethics is essential for creating a healthy, respectful, and productive atmosphere. It protects the company from reputational damage and creates a legal basis for disciplinary decisions. A well-written code regulates relationships not only between employees but also with clients, partners, and society, which is a prerequisite for sustainable business development.
What Does This Service Cover?
Specialists on Legal.ge offer the development of a Code of Conduct tailored to your organization, fully compliant with Georgian legislation. The service includes detailed regulation of the following issues:
- Professional Ethics Standards: Collegiality, respect, teamwork principles, and communication norms.
- Prohibition of Discrimination and Harassment: Strict policy against any form of discrimination (age, gender, religion, etc.) and sexual harassment, with mechanisms for handling complaints.
- Conflict of Interest: Defining situations where an employee's personal interests may harm the company's interests, and rules for managing such cases.
- Gifts and Hospitality Policy: Establishing limits and rules for giving and receiving gifts to prevent corruption.
- Confidentiality and Information Protection: Obligations to protect the company's trade secrets and intellectual property.
- Dress Code: Standards of attire appropriate for the company's image (if necessary).
- Use of Company Resources: Rules for the legitimate use of office equipment, internet, and other assets.
Common Scenarios When You Need This Service
The absence of a Code of Ethics leaves an organization vulnerable to internal conflicts and misunderstandings:
- Harassment Allegations: An employee complains about a colleague due to unethical jokes or unwanted behavior. Without a code, it is difficult to prove that such behavior is a violation and what sanctions should be applied.
- Collaboration with Competitors: An employee works concurrently for a competitor company or supplies them with information. Without a conflict of interest policy, prohibiting this or justifying dismissal becomes difficult.
- Expensive Gifts: A procurement manager received an expensive gift from a supplier, casting doubt on the objectivity of a tender. In the absence of clear rules, this action might not be considered a violation.
- Social Media Scandal: An employee posted an offensive post on social media on behalf of the company, damaging the brand's reputation.
Georgian Legislation and Legal Framework
The Code of Conduct must be based on current Georgian legislation. The Organic Law of Georgia "Labor Code of Georgia" prohibits discrimination in labor relations and obliges the employer to ensure a safe environment, which includes protection from harassment. Also, the Law on the Elimination of All Forms of Discrimination establishes general principles of equality. The code should also consider the Law of Georgia on Competition (regarding unfair competition) and the Civil Code of Georgia, which regulates contractual obligations and principles of good faith. It is important that the provisions of the code do not contradict fundamental human rights and mandatory norms of the Labor Code.
Process of Receiving the Service
The process begins with studying the company's values and existing culture. The lawyer will conduct interviews with management and the HR department to identify key risks and priorities. After this, an initial draft of the code is developed, which undergoes review and adjustment. The final document includes not only rules but also mechanisms for their enforcement (complaint handling, disciplinary committee). The completed code must be introduced to all employees with a signature so that it has legal force.
Why Choose a Specialist on Legal.ge?
A Code of Conduct is not a boilerplate document; it should reflect the unique character of your company. Specialists presented on Legal.ge will help you create a document that is practical, understandable, and, most importantly, legally enforceable. Protect your company's reputation and create a positive working environment with experienced lawyers on Legal.ge.
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