The Service: A Company’s Notarial Matters as One Package
A company’s notarial demand is varied: founders change, shares are disposed of, management bodies hold meetings — and each of these facts needs documentation. The service on this page addresses that demand in a retainer format: the Legal.ge team manages your company’s notarial matters with advance planning and unified control. On the fee question the law sets clear boundaries — and below it is stated exactly what costs what.
This fee side of the page is built around two kinds of norm: where the law determines the amount by agreement between the notary and the interested person and sets a ceiling, and where the amount is fixed. In both cases our principle is one: every fee established by law stays exactly within those boundaries — that is the precondition for your budget being computable.
Founding Documents of a Commercial Legal Entity (Article 18)
The law defines the circle: for certifying transactions connected with the creation or reorganisation of an entrepreneurial (commercial) legal entity, founding documents and amendments to them, and also transactions on the basis of which a share in a commercial legal entity is disposed of, the amount of the fee is determined by agreement between the notary and the interested person. This means the sum is a matter of negotiation — but the law sets it a boundary: this fee must not exceed 1000 GEL.
In practice, this norm governs your company’s most frequent notarial facts: founding, reorganisation, amendments to the charter, disposal of a share. We prepare the drafts of the documents and frame the negotiating position on the fee in advance, so that the result fits within the lawful ceiling and within your budget.
A Non-Commercial Legal Entity and a Political Party (Article 19)
Here the rule is fixed and simple: for certifying founding documents connected with the creation or reorganisation of a non-commercial (non-entrepreneurial) legal entity, or with amendments to the founding documentation, the fee is 18 GEL. The same amount extends to a political party — the certification of a party’s founding documents, whether for creation, reorganisation or amendments to the charter, also costs 18 GEL. For associations, foundations and other non-commercial forms this means the fee is known and computable in advance.
Minutes of a Management Body Meeting (Article 20)
One of the most frequent notarial documents in a company’s routine is the minutes. The law provides: for drawing up minutes on the course of a meeting of the management body of an entrepreneurial legal entity — including meetings held by direct electronic communication means — and on the decisions taken, the amount of the fee is determined by agreement between the notary and the interested person, and this fee must not exceed 500 GEL. The norm plainly reflects modern reality as well — minutes are drawn up for meetings in electronic format too, and the fee rule remains the same.
How the Retainer Package Works
The essence of a retainer is that notarial demand is managed by plan rather than reactively. We map your company’s notarial calendar — when meetings are scheduled, when charter amendments come due, which transactions require certification — and prepare each document in advance. That way every visit to the notary is loaded to the maximum and nothing is left to the last minute.
The fee side is clearly divided: the statutory amounts and ceilings — up to 1000 GEL for a commercial founding document, 18 GEL for a non-commercial one, up to 500 GEL for minutes — remain unchanged; the terms of our service are a separate matter of agreement that fits within the budget communicated in advance. This structure ensures that notarial costs are transparent and predictable for you.
Frequently Asked Questions
How much does certification of a commercial company’s founding documents cost?
The fee is determined by agreement between the notary and the interested person and must not exceed 1000 GEL. This covers creation and reorganisation transactions, founding documents and amendments, and share-disposal transactions.
And for a non-commercial legal entity?
A fixed sum — 18 GEL. The same single amount applies to a political party’s founding documents: creation, reorganisation or a charter amendment — 18 GEL.
How much does drawing up meeting minutes cost?
By agreement, but no more than 500 GEL. The rule extends to meetings held by direct electronic communication means as well.
What does the retainer package include?
Planning the company’s notarial calendar, advance preparation of document drafts, and reconciling each action with the law’s requirements. Every fee established by law stays exactly within its boundaries.
How We Help on Legal.ge
Contact us on Legal.ge: we will review your company’s notarial calendar and existing documents; plan the forthcoming actions — from meeting minutes to founding amendments; prepare the document drafts and introduce you to the statutory fees at every stage. A company’s notarial matters become computable when they are planned in advance — and we do that planning.