The Service: Notarisation of Consents and Declarations
Many transactions rest on one person's consent or declaration: property relationships, family decisions, representative authorities and other situations where a third party — most often an authority or a counterparty — demands that the consent be certified notarially. Within this service the Legal.ge team walks the whole path with you: we determine which consent or declaration your specific matter requires; we prepare the draft with precise and safe wording; we test the documentation against the notary's requirements; and we accompany you to the notarial act itself.
Experience shows that a consent text which looks obvious often creates disputes through overly broad or imprecise wording — an excessive authority is as dangerous as an incomplete description. Notarial certification exists precisely to give a document public credibility; our task is to deploy that credibility in line with your own interests.
The Framework of the Notarial Act (Article 38)
Article 38 of the Law of Georgia on Notaries sets out the list of notarial acts, of which several positions concern the formalisation of consents and declarations:
- the notary certifies transactions in cases established by law or by agreement of the parties — meaning that a consent, as part of a transaction, may be certified notarially both where the law so requires and where the parties so choose;
- the notary certifies the authenticity of a signature on a document — the form used for declarations submitted in a person's name;
- the notary transfers a person's declaration and notice to another person — the act needed where a consent or declaration is addressed to someone and the fact of its receipt must be confirmed.
Under the same article, the notary provides parties with legal advice in connection with notarial acts and, at their request, prepares drafts of documents; beyond that, the notary performs other notarial acts provided for by Georgian legislation. Which specific consent requires notarial form is determined by the norms that themselves demand the consent; we verify that link against every detail of your transaction.
Verification of Identity, Authority and Capacity (Article 48)
Article 48 establishes the system of checks that filters every notarial act. When performing a notarial act, the notary establishes, on the basis of identity documents, the identity of the persons — or their representatives — who request the act. Where the law so provides or the parties agree, upon certifying a transaction the notary verifies the authority and capacity of the participants; and where the transaction is concluded through a representative, the representative's authority as well.
Moreover, the notary has the right to request from an institution, enterprise or organisation the documents necessary for performing the notarial act. In practice this means that collecting the documentation correctly in advance is the main condition for an unproblematic notarial act — and that is exactly where our role begins.
Fees: What the Notarial Tariff Establishes
The fee for a notarial act is set by the tariff approved by Government of Georgia Resolution No. 507 of 29 December 2011 (as amended by Resolution No. 272 of 30 May 2022). The main items for consents and declarations are in Articles 31 and 32 of the Rules:
- certification of the authenticity of a signature — per signature, 6 GEL on a one-page document, 4 GEL on 2–10 pages, 3 GEL on 11–50 pages and 2 GEL on 51 pages or more;
- drafting an application — 10 GEL;
- transmission of a statement by the notary to another natural or legal person — 10 GEL;
- a certificate that a statement or notice was delivered, or could not be delivered — 10 GEL;
- certification of a statement received by means of direct electronic communication — 60 GEL with an individual, 90 GEL with a legal entity or an individual entrepreneur.
Every act carries a 5 GEL fee for registration in the electronic notarial register, and a VAT-registered notary adds VAT. If a consent is certified as a transaction rather than by certifying a signature, the fee depends on the transaction, and where notarial form is not required by law it may also be agreed with the notary (Article 3 of the Rules). Before the appointment we establish which item applies to your case. The cost of our representation is fixed independently of the notarial tariff, under an engagement agreement.
Our Role: from Draft to Notarial Act
The service includes: a legal analysis of your situation and a list of the consents and declarations required; preparation of the draft in the language the receiving party needs; assembly of the documentation package so that the checks foreseen by Article 48 — identity, authority, capacity, and the representative's authority — pass without friction; scheduling with the notarial bureau and, where necessary, advance preparation of translated versions. If the notarial act is refused, we assess the grounds of the refusal and present options for next steps.
Frequently Asked Questions
The questions we hear most often about notarisation of consents:
Does every consent require notarial form?
No. The notary certifies transactions in cases established by law or by agreement of the parties. Where the law requires notarial form, it is mandatory; where it does not, the parties themselves decide whether they want notarial certification for the sake of security. We determine which regime applies to your particular transaction.
What does the notary verify?
On the basis of identity documents — the identity of the persons requesting the act or their representatives; where the law provides or the parties agree — the authority and capacity of the transaction's participants; and where formalisation proceeds through a representative, the representative's authority as well. The notary may also request necessary documents from an institution, enterprise or organisation.
How much does the formalisation cost?
Signature certification costs 6 GEL per signature on a one-page document (4, 3 or 2 GEL on longer ones); drafting, transmitting or certifying delivery of a statement costs 10 GEL each; remote certification costs 60 or 90 GEL. The 5 GEL registry fee is added. We establish which item applies before the appointment.
Can the draft be prepared in advance?
Yes — the notary provides legal advice in connection with notarial acts and prepares drafts at the parties' request. We do this from your standpoint: the text is legally worked through first and then submitted for certification — saving you time and avoiding wording-driven risks.
How We Help on Legal.ge
Contact us on Legal.ge: we will analyse your situation, establish the complete list of consents and declarations needed, prepare the drafts and a documentation package fit for the notary's checks, schedule the visit and fix the fee in advance. Reliable formalisation begins with the right text — and the right text is our job.