Data Protection Officer (DPO) Outsourcing Services
Under the Law of Georgia on Personal Data Protection, a significant number of organizations (public institutions, insurance companies, banks, medical facilities, airports, large-scale data processors, etc.) are required to have a Data Protection Officer (DPO). Hiring a qualified DPO internally often involves high financial costs and difficulties in finding suitable candidates. DPO Outsourcing is an effective and cost-efficient alternative that allows you to hire an external, highly qualified expert who officially performs the DPO functions for your organization. This service fully meets legal requirements and relieves you of the burden of HR management for this specific role.
The DPO Outsourcing service on Legal.ge implies full legal and technical support. The service includes:
- Official Performance of DPO Functions: Our specialist registers with the Personal Data Protection Service as your organization's DPO and becomes the contact point for the regulator and data subjects.
- Compliance Monitoring: Constant oversight of data processing activities within the organization to ensure compliance with the law and internal policies.
- Staff Training: Regular training of personnel on data protection issues, which is a mandatory requirement of the law.
- Consultation and Recommendations: Informing management about existing risks and providing recommendations to improve security measures.
- Documentation Management: Preparing and updating the Record of Processing Activities (ROPA), policies, and procedures.
- Conflict of Interest Avoidance: An external DPO is guaranteed to be independent and free from conflicts of interest, a common issue when appointing internal staff (e.g., IT or HR managers) to the role.
Practical examples demonstrate the advantages of outsourcing. For instance, a small medical clinic is legally required to have a DPO because it processes special categories of health data. Creating a separate staff position is expensive for the clinic, while appointing an existing doctor or manager cannot ensure proper competence. Through outsourcing, the clinic gets a professional lawyer at a fixed cost. In another case, an international tech startup needs compliance with both GDPR and local law. An external DPO with international certification effectively manages this process. Furthermore, it is common for an IT Director to be appointed as DPO, which is a violation of the law (conflict of interest). Outsourcing completely solves this problem.
Georgian legislation explicitly permits the performance of DPO functions on the basis of a service contract (by an external person). According to the Law on Personal Data Protection, the DPO reports directly to the organization's top management and must not receive instructions regarding the exercise of their tasks. An external expert, by virtue of their status, maintains this independence more easily than a subordinate employee.
The process begins with an audit of your needs. Then, a service agreement is signed, and the DPO's details are submitted to the Personal Data Protection Service. On behalf of your organization, the DPO participates in all relevant processes, attends meetings, and responds to citizen requests. This gives you peace of mind that your business is protected from fines and reputational damage.
DPO service providers on Legal.ge are certified practitioners with experience across various industries. Choose the smart solution—outsource the data protection function to professionals and focus on your business's core activities.
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