Attendance and Leave Policy is one of the most important and practical parts of a company's internal labor regulations. The Labor Code of Georgia regulates working hours, overtime, and types of leave in detail, but the law gives the employer the freedom to specify procedural issues. The absence of a clear policy often leads to misunderstanding: employees do not know how to request leave, how overtime is compensated, or what happens in case of lateness. Correctly written rules ensure discipline, reduce administrative chaos, and protect the company from labor disputes.
What does the Attendance & Leave Policy service cover?
Specialists on Legal.ge will draft a document tailored to your business model (remote, hybrid, shift schedule) covering:
- Time tracking rules: How arrival/departure is recorded (cards, software), defining break times, and controlling lateness.
- Overtime regulation: What counts as overtime, how it must be agreed upon in advance, and at what rate it is compensated according to the law.
- Leave procedures: Deadlines for requesting paid and unpaid leave, determining sequence (leave schedule), and rules for carrying over unused days.
- Sick leave management: Rules and deadlines for submitting a certificate of temporary incapacity for work.
- Maternity leave conditions: Legal procedures for pregnancy, childbirth, and childcare leave.
- Remote work regulations: Monitoring working hours while working from home and communication standards.
Why is this document critical?
A well-structured policy solves the following problems:
- Salary disputes: Incorrect recording of overtime hours is the #1 cause of labor disputes. The policy creates transparency.
- Operational disruptions: Advance planning of leaves avoids situations where key employees are absent simultaneously.
- Labor Inspection fines: Since 2021, time tracking has been mandatory. Absence or violation of the policy leads to fines.
Georgian Legislation and Regulations
Policy development is based on the Labor Code of Georgia (Chapter III - Working Time, Chapter IV - Rest Time) and Orders of the Minister of Internally Displaced Persons from the Occupied Territories, Labor, Health and Social Affairs of Georgia. The law establishes a 40-hour work week (48 hours in specific cases) and a mandatory break. Also, the minimum duration of rest within 24 hours must not be less than 12 hours. Overtime must be compensated at an increased rate. Ignoring these norms in internal policy will render the document void.
Service Delivery Process
- Audit: Study of existing practices — whether you use electronic systems, have shift schedules, etc.
- Drafting: Drafting the document, detailing deadlines (e.g., requesting leave 2 weeks in advance).
- Form development: Preparing templates for leave applications, overtime consent, etc.
- Integration: Reflecting the policy in employment contracts and internal regulations.
- Manager training: How to manage team time and legally approve or deny leave requests.
Why choose a specialist on Legal.ge?
Lawyers on Legal.ge will help you find a balance between strict legal requirements and business flexibility. The policy we draft will not just be a "copied law," but a practical guide that simplifies HR administration and protects your interests in case of inspection.
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